AulaViva™ Technologies

AulaViva™ Terms of Service for Teachers, Students, and Schools

Last updated: March 25, 2026

Learn more about AulaViva in ourplatform overview, visit ourhelp center, or review ourprivacy policy.

Acceptance of Terms

These Terms of Service (“Terms”) govern your access to and use of AulaViva’s interactive learning platform, including websites, web applications, and educational software tools. By creating an account, clicking to accept, accessing, or using the Services, you agree to these Terms and to our Privacy Policy. If you do not agree, do not use the Services. If you use the Services on behalf of a school, district, company, government entity, or other organization, you represent and warrant that you have authority to bind that organization to these Terms and that “you” includes that organization. If a separate written agreement, order form, data protection addendum, or district/school contract between AulaViva and your organization applies, that agreement controls to the extent of any conflict.

Eligibility & Accounts

Intended users: educators, schools, districts, administrators, students, and other authorized educational users.
Minimum age and legal capacity: you must be able to form a binding contract or use the Services through a parent, guardian, school, district, educator, or other authorized organization that permits your use.
Minors: students under the age of majority may use the Services only as authorized by a school, educator, parent, or guardian with authority to permit that use, as required by applicable law.
Accurate information: you agree to provide accurate information and to keep it reasonably current.
Account security: you are responsible for maintaining the confidentiality of your login credentials and for activity that occurs through your account.
Individual accounts: unless AulaViva expressly allows otherwise in writing, accounts are intended for use by a single person and may not be shared.
School responsibility: schools, districts, and educators are responsible for ensuring they have the rights, notices, permissions, and consents necessary to provide data to AulaViva, authorize student use, and enable features such as audio recording, transcription, media uploads, and AI-assisted classroom workflows.

Student Data & Educational Compliance

Educational context: AulaViva is designed for classroom and school use. When student data is provided through a school, district, or educator, AulaViva provides the Services in support of the school’s or district’s educational purposes.
FERPA: to the extent FERPA applies, schools and districts are responsible for determining whether disclosure to AulaViva is permitted, including through any applicable school official exception or other lawful basis, and for maintaining any required annual notices, policies, contracts, and direct-control requirements.
COPPA and children’s privacy laws: where required, the school, educator, parent, or guardian is responsible for providing any notices and obtaining any consents required for a child’s use of the Services. AulaViva may rely on school authorization where permitted by law for school-authorized educational use.
Other privacy laws: additional state, federal, and international student/privacy laws may apply depending on the user, school, district, and location. The party deciding the purpose and means of processing is responsible for providing the required legal basis, notices, permissions, and instructions applicable to its role.
No sale of student data: AulaViva does not sell student personal information and does not use student personal information for targeted advertising.
Authorized use only: if student information is disclosed to AulaViva for school-authorized purposes, it may be used only as needed to provide, operate, maintain, secure, support, troubleshoot, improve, and evaluate the Services, consistent with applicable law, our Privacy Policy, and any written agreement.
De-identified and aggregated data: AulaViva may use de-identified, anonymized, and aggregated information that does not identify a student, parent, teacher, school, or individual household to improve, analyze, secure, and develop the Services, to the extent permitted by law and any written agreement.
Requests: requests to access, correct, export, restrict, or delete student data may need to come through the school, district, educator, parent, or guardian with authority to make the request.
School agreements control: if AulaViva enters into a separate school, district, or organizational privacy/data agreement, that agreement will control to the extent it imposes more specific obligations on student data handling.
School control of student data: when AulaViva is used by or through a school, district, or educator, the school or district remains the party responsible for determining how student data is used and managed. AulaViva processes student data only on behalf of the school or district in order to provide and support the Services and does not control educational records maintained by the school.

Acceptable Use

You may use the Services only for lawful purposes and in compliance with these Terms, applicable law, and any applicable school or organizational policies. You may not:

upload, submit, or share content that is unlawful, abusive, defamatory, threatening, harassing, discriminatory, obscene, or otherwise harmful;
violate the privacy, intellectual property, publicity, or other rights of any person or entity;
upload malware or attempt to interfere with, damage, disable, overburden, or impair the Services;
reverse engineer, decompile, scrape, probe, benchmark, or test vulnerabilities of the Services, except where applicable law prohibits restricting such rights;
attempt to bypass authentication, access controls, usage limits, rate limits, or other protective measures;
impersonate another person or misrepresent your affiliation, identity, authority, or account ownership;
use the Services to send spam, phishing attempts, or unauthorized promotions;
use the Services to violate academic integrity rules, school rules, classroom expectations, or testing/security rules;
use the Services to develop competing products, build datasets in violation of law or these Terms, or harvest platform content or user data without authorization; or
use the Services in a way that violates applicable export control, trade, sanctions, or similar laws.

User Content & Intellectual Property

Your content: you retain ownership of the materials, responses, assignments, recordings, media, prompts, and other content you submit or upload through the Services (“User Content”).
License to AulaViva: you grant AulaViva a non-exclusive, worldwide, royalty-free license to host, store, reproduce, format, process, transmit, display, create technical backups and derivative technical copies of, and otherwise use User Content solely as necessary to provide, operate, support, secure, maintain, improve, and comply with law in connection with the Services.
Your responsibility: you represent that you have all rights, permissions, and authority needed to submit the User Content and that doing so does not violate law, policy, or third-party rights.
Third-party materials: users are responsible for ensuring that any worksheets, images, audio, videos, textbook excerpts, or other third-party materials uploaded or shared through the Services are used with appropriate permission or in compliance with applicable copyright law, educational use exceptions, or licensing requirements.
Moderation and removal: AulaViva may review, remove, restrict, or disable access to content that we reasonably believe violates these Terms, applicable law, school requirements, third-party rights, or the safety or integrity of the Services.
AulaViva materials: the Services, software, branding, logos, interface design, compilations, and related content are owned by AulaViva or its licensors and are protected by law. Except as expressly allowed, no rights are granted to you other than a limited, revocable, non-transferable, non-sublicensable license to use the Services in accordance with these Terms.
Feedback: if you send suggestions, ideas, feedback, or improvement requests, you grant AulaViva the right to use them without restriction or compensation, unless prohibited by law or a separate written agreement says otherwise.

Plans, Payments & Refunds

Plans and features: AulaViva may offer free and paid plans. Features, pricing, usage limits, AI allowances, storage limits, support levels, and plan details may vary and are described at the time of purchase or within the Services.
Teacher or organization billing: unless otherwise stated, paid plan charges apply to the purchasing teacher, school, district, or organization account, not to student accounts using assigned classroom work.
Subscription term and renewal: unless expressly stated otherwise at the time of purchase, AulaViva subscriptions are purchased for a fixed subscription term and do not automatically renew.

Checkout disclosures and consent:

Cancellation: because subscriptions do not automatically renew unless expressly stated otherwise at the time of purchase, canceling a subscription will end access at the end of the purchased subscription term unless a different written plan term applies.
Failed payments and downgrades: if a payment is declined, reversed, or not successfully completed, AulaViva may suspend paid features, downgrade the account, or terminate access after reasonable notice where appropriate.
Payment processing: payments may be handled by third-party payment processors. AulaViva does not store full payment card numbers.
Refunds: fees are generally non-refundable except where required by law, expressly stated at the time of purchase, or approved by AulaViva in its sole discretion.
Taxes: you are responsible for applicable taxes, duties, levies, or similar charges unless the law requires AulaViva to collect and remit them differently.
Plan changes: AulaViva may change prices, plan terms, or included features prospectively. If required by law, we will provide notice before such changes take effect.

Privacy, Security & Retention

AulaViva uses reasonable administrative, technical, and physical safeguards designed to protect personal information, but no system can be guaranteed completely secure.
Please review our Privacy Policy for details about what information we collect, how we use it, retention practices, rights requests, and any international processing that may apply.
Retention: we retain information for as long as reasonably necessary to provide the Services, meet legal obligations, resolve disputes, enforce agreements, prevent fraud, maintain security, perform backups, and keep business and audit records.
Security incidents: if AulaViva becomes aware of a security incident affecting personal information, we will take steps consistent with applicable law and any applicable written agreement, including breach-notification obligations that may apply under Texas law or other law.
Recordings and transcripts: some Services may allow users to create, upload, or process audio, video, images, transcripts, and derived text. You are responsible for ensuring that all required notices, permissions, and consents have been provided before using those features.
Biometric identifiers: AulaViva is not intended to identify individuals by biometric identifier. If AulaViva offers a feature that captures or uses biometric identifiers or biometric data regulated by law, AulaViva will provide any additional notices and obtain any consents required by applicable law before doing so.
You are responsible for maintaining appropriate device, browser, network, and password security on your side.

AI-Powered Features

Some Services may include AI-assisted features such as grading support, feedback, transcription, translation, analysis, recommendations, or other content generation tools.
No guarantee of accuracy: AI-generated outputs may be incomplete, inaccurate, biased, misleading, or inappropriate. Educators and users remain responsible for reviewing, verifying, editing, and deciding how to use any output.
Human responsibility: AulaViva’s AI tools are intended to assist, not replace, educator, school, or user judgment. Users remain responsible for grading, academic decisions, discipline, accessibility accommodations, legal compliance, and other decisions that require human review.
Educational decisions: any grades, feedback, or evaluations generated or assisted by AI tools are provided for informational and educational support purposes only. Educators remain solely responsible for reviewing, modifying, and issuing final grades, feedback, and academic evaluations.
Grading responsibility: AulaViva is not responsible for grading decisions, academic outcomes, or instructional actions taken based on platform outputs. Educators are solely responsible for reviewing and finalizing grades.
Third-party providers: AulaViva may rely on third-party AI service providers and infrastructure providers to power certain features.
Usage limits: paid AI features may be subject to subscription requirements, plan limits, rate limits, hard caps, fair use controls, temporary lockouts, suspension, or other usage restrictions.
Proper use: you may not use AI features to generate unlawful, infringing, discriminatory, abusive, deceptive, or harmful content, or for prohibited high-stakes decisions where human review is legally required.
Sensitive information: do not submit highly sensitive personal information to AI features unless doing so is necessary for the educational purpose and authorized under applicable law, school policy, and any required agreement.
Model and feature changes: AI models, providers, outputs, quality, availability, and feature sets may change over time without notice as AulaViva updates the Services.

Third-Party Services & Links

The Services may include integrations with, depend on, or link to third-party products and services such as hosting providers, analytics tools, identity providers, cloud storage providers, payment processors, media tools, email providers, or AI providers. Those third-party services are governed by their own terms and privacy practices, and AulaViva is not responsible for them except as required by law or expressly stated in a written agreement.

Suspension & Termination

AulaViva may suspend, restrict, or terminate access to the Services, with or without notice where reasonably necessary, for violations of these Terms, non-payment, suspected fraud, legal or safety concerns, misuse of the platform, infringement claims, abuse of AI or system resources, or to protect users, student data, platform integrity, or third parties. Upon termination, your right to use the Services ends. We may retain limited records as required or permitted by law, for legitimate business purposes, security, billing, tax, accounting, audits, dispute resolution, and enforcement of agreements.

Disclaimers of Warranties

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” AULAVIVA DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, RELIABILITY, QUIET ENJOYMENT, AND THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE.

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, AULAVIVA AND ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS, LICENSORS, AND SUPPLIERS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, GOODWILL, BUSINESS INTERRUPTION, OR COST OF SUBSTITUTE SERVICES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY LAW, AULAVIVA’S TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICES OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID TO AULAVIVA FOR THE SERVICES IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM OR (B) ONE HUNDRED U.S. DOLLARS (US $100). SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS OR EXCLUSIONS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.

AulaViva does not guarantee uninterrupted or error-free operation of the Services. Temporary interruptions, delays, data loss, service outages, loss of data, loss of student work, or loss of submissions may occur due to maintenance, technical issues, internet connectivity problems, third-party service failures, or circumstances beyond AulaViva’s control. Users are responsible for maintaining copies of important materials and should not rely solely on the Services for storage of critical academic or institutional records.

Indemnification

To the extent permitted by law, you agree to defend, indemnify, and hold harmless AulaViva and its affiliates, officers, directors, employees, contractors, and agents from and against claims, damages, losses, liabilities, judgments, penalties, and expenses (including reasonable attorneys’ fees) arising out of or relating to your User Content, your misuse of the Services, your violation of these Terms, your violation of applicable law, or your violation of the rights of a third party.

AulaViva respects the intellectual property rights of others and expects users of the Services to do the same. If you believe that material available through the Services infringes your copyright or other intellectual property rights, please notify AulaViva by contacting: Copyright Contact, AulaViva Technologies, Northlake, Texas, USA — aulavivatechnologies@gmail.com.

Your notice should include sufficient information for us to identify the allegedly infringing material, the copyrighted work you believe has been infringed, your contact information, and a statement that you have a good-faith belief that the use of the material is not authorized by the copyright owner, its agent, or the law.

Upon receiving a valid complaint, AulaViva may investigate the matter and, where appropriate, remove, restrict, or disable access to the allegedly infringing material. AulaViva may also contact the user who posted the material and request additional information or clarification.

Repeated violations of intellectual property rights may result in suspension or termination of accounts. AulaViva reserves the right to remove content or restrict access to material that it believes may violate intellectual property laws or these Terms.

International Use & Data Transfers

AulaViva is based in the United States. If you access the Services from outside the United States, you understand that your information may be processed in the United States and other jurisdictions where AulaViva or its service providers operate, subject to applicable law and appropriate transfer mechanisms where required.

Changes to Services or Terms

AulaViva may modify the Services or these Terms from time to time. We may modify, suspend, or discontinue any part of the Services at any time without liability. We will post updated Terms on this page and update the “Last updated” date above. If required by law, we will provide additional notice. Your continued use of the Services after updated Terms become effective means you accept the revised Terms, except where applicable law requires additional consent.

Beta, Trials & Experimental Features

AulaViva may offer beta, preview, trial, pilot, early-access, or experimental features from time to time. Those features may be changed, limited, suspended, or discontinued at any time and may be subject to additional terms. Unless otherwise stated, they are provided “AS IS” without any warranties and may not be supported to the same extent as generally available features.

Accessibility

AulaViva aims to improve accessibility and usability for a wide range of learners and educators. If you encounter an accessibility barrier, contact us at aulavivatechnologies@gmail.com.

Governing Law & Dispute Resolution

Governing law: these Terms are governed by the laws of the State of Texas and applicable United States federal law, without regard to conflict-of-laws rules, except to the extent applicable law requires otherwise.
Informal resolution first: before filing a formal claim, you agree to contact AulaViva at aulavivatechnologies@gmail.com and try in good faith to resolve the dispute informally.
Arbitration: except where prohibited by law, where a valid written agreement says otherwise, or where a claim may be brought in small claims court, disputes arising out of or relating to these Terms or the Services will be resolved by binding individual arbitration in Denton County, Texas, before a single arbitrator. The Federal Arbitration Act will govern the interpretation and enforcement of this arbitration provision to the extent applicable.
No class actions: to the maximum extent permitted by law, claims must be brought only in an individual capacity and not as a plaintiff or class member in any purported class, collective, coordinated, consolidated, mass, or representative proceeding.
Injunctive relief: either party may seek temporary or preliminary injunctive relief in a court of competent jurisdiction to protect rights pending final resolution, including for intellectual property, confidentiality, data security, or misuse of the Services.
Public entities and non-waivable rights: if you are a public school, district, government entity, or other customer that cannot agree to one or more of the above dispute terms as a matter of law, those terms apply only to the extent permitted by law and are superseded by any controlling law or written agreement.

Miscellaneous & Contact

Entire agreement: these Terms, together with the Privacy Policy and any other policies or agreements expressly incorporated by reference, form the complete agreement between you and AulaViva regarding the Services, unless a separate written agreement applies.
Severability: if any provision is held unenforceable, the remainder of these Terms will remain in effect, and the unenforceable provision will be enforced to the maximum extent permitted by law.
No waiver: failure to enforce any provision is not a waiver of future enforcement.
Assignment: you may not assign these Terms without AulaViva’s written consent. AulaViva may assign these Terms in connection with a merger, acquisition, reorganization, financing, or sale of assets.
Electronic communications: you consent to receive notices and communications electronically, including by email, billing portal, or through the Services, where permitted by law.
Force majeure: AulaViva is not liable for delay or failure caused by events beyond its reasonable control, including acts of God, natural disasters, telecommunications failures, labor disputes, internet outages, third-party service failures, government actions, or cyberattacks.
Export controls: you agree to comply with applicable export control, trade, embargo, and sanctions laws.
Survival: provisions that by their nature should survive termination will survive, including provisions on payment obligations, intellectual property, disclaimers, limitations of liability, dispute resolution, indemnification, and retention of records.
Consumer protections preserved: nothing in these Terms is intended to limit rights that cannot be waived under applicable law.

Contact

AulaViva Technologies
Northlake, Texas, USA
Email: aulavivatechnologies@gmail.com

AulaViva terms built for real classrooms

AulaViva provides a classroom-focused platform designed for teachers, students, and schools with clear policies supporting educational use, data protection, and responsible AI-powered learning tools.

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